Rules and Eligibility Requirements
Rules for EAST Abstract Submission. Please direct any questions related to abstract submission to Christine Eme at email@example.com.
Abstract submission for the 33rd EAST Annual Scientific Assembly is open. The submission deadline is 11:59 pm your local time on July 1, 2019. Notifications of acceptance or non-acceptance will be sent to the corresponding author via email in August 2019.
For the 2020 Annual Scientific Assembly, EAST will be accepting Video Abstracts for consideration of presentation in the EAST Master Class Video Session. See the video abstract instructions below(point 6 below) for details on format and video/manuscript submission deadlines. Accepted abstracts for presentation will receive further information about manuscript and presentation formatting and submission requirements.
It is understood that for all accepted oral abstracts (including quick shots and videos) a manuscript must be prepared by the authors and submitted to the EAST Manuscript and Literature Review Committee by the requested deadline date/time for pre-review. In addition, a manuscript for oral presentation must be received by the invited discussant (oral podium presentations only) by the requested deadline. Failure to submit a manuscript to BOTH the EAST Manuscript and Literature Review Committee AND the invited discussant by the published deadline date/time may result in REMOVAL OF THE PAPER FROM THE PROGRAM and will result in sanctioning of the Presenter and Senior Author for future abstract submissions to EAST for one year. The final decision of publication will be determined by the Journal of Trauma and Acute Care Surgery. Authors should be aware that the Eastern Association for the Surgery of Trauma (EAST) has adopted an exclusivity agreement. As all abstract presentations will be under consideration for publication in the Journal of Trauma and Acute Care Surgery (Journal), authors are asked to refrain from distributing complete reports (i.e. copies of manuscripts under consideration) or full data presented as tables and figures to journalists. Although media coverage of the presentations themselves will not necessarily preclude publication, associated manuscripts are subject to the Journal’s embargo policy (i.e. full reports or elements of manuscripts under review may not appear in print or online until publication, which, in most cases, will occur within six (6) months of the EAST Annual Scientific Assembly.) Authors of papers that violate these rules may be precluded from submission of abstracts for future EAST Annual Scientific Assemblies.
EAST Manuscript Submission Rules and Requirements
All abstracts must be submitted using the electronic abstract form. Complete all information requested on the online form. Failure to meet any aspects of these instructions will disqualify the abstract from the review process.
- For judging purposes, no identifying reference to the author or institution may appear in the title or text of the abstract.
- List all authors with their academic degree. Author names and academic degree will be printed in the program materials AS SUBMITTED. At least one author must be an EAST member or an EAST member must be identified to sponsor your abstract. EAST members in good standing qualify as sponsors. If a sponsor is needed, please list the sponsor in the Authors section. The sponsor agrees to review the abstract and manuscript and, by his/her sponsorship, warrants to the Annual Scientific Assembly Committee that the work is original, has been appropriately performed, and that the rules for preparation have been observed.
- Alexander and Cox-Templeton Paper Competitions - Special rules apply to be eligible for these competitions. Please review them below to ensure the abstract and presenting author are eligible. Confirmation of eligibility for these competitions is required during the submission process.
3a. Raymond H. Alexander, MD Resident Paper Competition
Physicians-In-Training who submit abstracts as the first-named author may be considered for the Raymond H. Alexander, MD Resident Paper Competition. The submitter must enter the email address of their faculty sponsor indicating that this is the work of a trainee. Raymond H. Alexander, MD Resident Paper Competition submissions are given special consideration on the program. In order for the abstract to be considered for the Award, the appropriate box on the abstract form must be marked and the principal investigator must have participated in all aspects of the work. The resident or fellow must not have completed his/her training prior to June 2019.
3b. Cox-Templeton Injury Prevention Paper Competition
Open to all EAST members (or authors whose work is sponsored by an EAST member in good standing). The original scientific work must focus on an aspect of injury prevention. Interventional studies are preferred. Only papers accepted for presentation in the formal oral competition are eligible for the award. Other papers may be accepted on the program but would not be eligible for the award.
- Disclosure Requirement - If an abstract is selected for presentation, the Corresponding Author will be required to complete a disclosure form ON BEHALF OF ALL AUTHORS by the requested deadline. Presenting Authors will be required to complete a separate disclosure form. Failure to complete this form will result in removal from the program.
- All abstracts, with the exception of video abstracts, must be submitted in the Objectives-Methods-Results-Conclusions format. Abstracts cannot exceed 2,000 characters (characters, not words); spaces are included in the character count. A maximum of two images are allowed (these do not count towards the overall character count). All images will be displayed on a separate page.
Title: Enter the title of your abstract in ALL CAPS
Objectives Section: A distinct statement of the research question addressed.
Methods Section: Include a description of study design, the institution setting, inclusive dates of study period, the physical methods employed, and definition of probabilities considered significant.
Results Section: Clearly state results, which support the conclusion. Figures and graphs should enhance statements in the conclusion and must be readable. Extended discussion or literature review should be avoided.
Conclusion Section: Limited to statements clearly supported by the data.
Video abstracts must be submitted in the Background-Content-Conclusions format.Title: Enter the title of your abstract in ALL CAPS
Abstracts cannot exceed 2,000 characters (characters, not words); spaces are included in the character count.
Background Section: A distinct statement of the relevant background/introduction related to the video topic to be presented.
Content Section: Clearly state what content will be presented in the planned video presentation. This could include video of a single specific procedure or technique, or several video clips related to a specific topic. Any figures or graphs should enhance statements in the Content and Conclusions sections and must be readable. Extended discussion or literature review should be avoided.
Conclusion Section: Limited to statements of the main lessons learned or critical take-home points of the video presentation.
- It is presumed that the named presenting author will present the abstract. Any variation from this will require approval from the Annual Scientific Assembly Committee Chair.
- It is understood that all submissions must contain original scientific work or videos that are not currently under consideration for presentation at any other major scientific assembly, and has not previously been submitted to the Journal of Trauma and Actue Care Surgery (JTACS). Major scientific assemblies include those that are both national and regional. Abstracts must not have been presented in any format (oral or poster) at a major scientific assembly prior to the next EAST Annual Scientific Assembly. Presentation in another forum in which abstract publication is reflexive or manuscript submission to a particular journal(s) is required or invited is strictly prohibited. Moreover, abstracts/manuscripts may not be under consideration for publication in any journal prior to presentation, and cannot be work that was previously submitted and rejected by JTACS. There are two exceptions to this prohibition: (i) Work performed by a resident or fellow may be presented at the American College of Surgeons Committee on Trauma Resident Paper Competition (ii) Work by a student may be presented at the National Student Research Forum. All authors of papers that violate these rules will be prohibited from submission of abstracts to the EAST Annual Scientific Assembly for two years.
- It is understood that if the abstract is accepted for presentation, the presenting author is required to register and pay appropriate registration fees for the 33rd Annual Scientific Assembly.